Microsoft Office is the quintessential office suite in almost all work environments. One of the programs used in this package by individuals and companies is Microsoft Access, this program gives us the opportunity to create and database management in a simple and very intuitive way, because its handling is similar to that of Excel.
Its easy handling and the possibility of connect your data With other Office applications, such as Excel to Word, it makes many users prefer it to other database managers, such as Access Clipboard
One of the many options that Access offers us is ability to sort and filter data so that you can quickly and easily access any information you need and thus speed up your work and save a lot of time and effort.
Why is it useful to sort and filter data?
Most users who use Access are at manage a large amount of data, so its management can become tedious and cumbersome, sorting and filtering this data can make your job easier.
The program gives you the ability to sort the data sequentially or alphabetically, so you can see everything in a more comfortable and orderly way, in addition to filtering the data in your table, the program will display only the data you want to see and what you need at some point. This way, you will get the data you want at any time in a faster way, saving time and effort.
You can apply different types of filters To display specific data in your worksheet, you can also print only the filtered data if you only need to work with a specific part or type of information included in the database. In short, data filtering gives you the ability to work with the information you need without changing the worksheet.
How to sort and filter data in Microsoft Access
Filtering and sorting data in Microsoft Access are two effective ways to make your work and life easier. Let’s start with data sorting process:
You will right-click or right-click on a field name, a menu will be displayed there, you will choose the option Advanced sorting.
Then you will select Sort by and there you will choose the first field you want to order, then you will choose how you want to order by clicking on it Ascending or descending.
At this point you need to select the Then order after option and then you need to choose the field Choose a sort order, Once there you can choose two more fields and their sorting criteria, if for some reason you do not want to order the data at that level, simply choose the None option.
To finish you off click OK for the changes to apply the changes made in all fields.
To filter the data, you must first start Viewing the report by right-clicking or right-clicking the Navigation Pane; A menu will be displayed in which you will choose the option View report.
In this view, you will right-click on any data in the database and in the drop-down menu you will choose the option Text filter, there will be different options available, there you will choose the one that suits your needs at that time, for example you can choose Start with.
When you do this, a box will appear where you will write the letter you want to start the search with you’re going to give OK. When you do this, Access will show you a record with all the values it finds depending on why you wrote in the previous box.
And you can easily apply these simple tricks that will make your Microsoft Access experience more productive and simpler and it will save you more than a headache, in addition to this there are other tricks on how to use the control buttons that will make your life easier.