Microsoft Excel is one of the most popular and widely used office automation programs in the world, whose main function is to allow working with numerical data through a spreadsheet. In this way we will be able to perform mathematical operations by applying functions, arithmetic calculations and even performing statistical operations. Learning the most important features of it will be very helpful to be able to take full advantage of this program. We present them below.
What are the features of Excel and how to make the most of them?
The main and most basic excel feature is the possibility it offers to be able to organize and operate with numerical data (mainly) easily from its distribution in a spreadsheet. But from this base, there are many other features that will allow us to perform many operations with this program. Which are?
Store large amounts of data in a small space
Excel is a large data warehouse which allows them to be easily organized by simply typing them into the cells arranged in spreadsheets.
There can be hundreds or even thousands of rows and columns divided into cells in a spreadsheet. By being able to work in different spreadsheets, we can have huge amounts of data in very little space.
In addition, you can easily manage this data on your computer keyboard: you can group it, delete it, change cells, export it to another spreadsheet …
Perform arithmetic operations
From Excel, we can performs a wide variety of arithmetic operations: addition, subtraction, multiplication or division. To indicate that we will calculate an operation, we just need to write an equal sign (=) to precede it.
Within this feature, a very interesting aspect is the possibility to refer to other cells in order to be able to include their values in the calculations. This is known as a «reference».
One of the The most important features of Excel is to use functions. Excel functions are predefined formulas that perform calculations based on a series of specific values and following a certain order.
Each of excel functions has a defined syntax, this is an order that must be fulfilled for the result to be correct. The function consists of the following parts:
- You must first insert an equal sign (=)
- Second, you need to select the function that each has a specific code
- Finally, the arguments of the formula must be introduced. Arguments are the data needed to perform the calculation
Each cell can have a single formula, but each formula can contain several functions.
- = SUM (A2: A10), this function will return the value of adding the numbers found in those cells
How many categories of functions are there in Excel?
Each of the Excel functions is assigned to a certain category, so the possibilities are very varied. The categories that group the functions are the following:
- Compatibility features
- Cube functions
- Database functions
- Date and time functions
- Engineering functions
- Information functions
- Logical functions
- Search and referencing functions
- Mathematical and trigonometric functions
- Statistical functions
- Text functions
- User-defined functions installed with plugins
- Web functions
One of the Highlight Microsoft Excel it is possible to represent values through a graph. This is a great way to view a data set more easily and simply than providing numeric data.
In Excel we can represent various types of diagrams:
- Column or bar charts
- Circular diagrams
- Area charts
- Linear diagrams
- Scattered lands
- Combined graphics
- Spider graphics
- Waterfall diagrams
- Hierarchy diagrams
Use pivot tables
pivot tables in Excel They are used to calculate and summarize, filter and highlight the data entered in a spreadsheet. Using pivot tables, you can filter a large amount of information simply by working with the columns of the worksheet.
Due to the use of pivot tables, it is possible to create, from the filtered data, different types of reports applying different perspectives.
For many users, this feature of Excel can be a little complex, however, their regular use shows that they are much more practical than it seems.
Another feature of Excel is the ability to create macros. In this way, macros are responsible for recording a script so that it can be executed automatically by the user.
Macro creation uses language Visual Basic for Applications (VBA) and thanks to them it is possible to execute simple commands or add new functions.
Using macros in Excel has its advantages. For example, it reduces the error rate, reduces working time and also makes Excel even more functional.
In the the latest versions of Excel, the possibility of download template already designed which allow you to do many things in a simple way. For example, we can find templates to calculate invoices, to make lists of all kinds, budgets …
This utility is very useful both internally and businessly, as you do not need to configure anything beforehand. However, for large companies, given the amount of data they manage, this functionality may be short. However, it is a feature not to be missed.
Each of excel updates The features of this interesting program have been greatly improved. Thus, not only did it facilitate its use, but it was also adapted to the needs of users, offering new features. Although it may seem like a complex program, feel free to use this interesting program and check out all the utilities it has.
Did you know …
The new version of Excel allows, through a digital pen, with the mouse or manual, to turn the digital version into a manual one.
Was it useful to you? Loading …