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How to create and use automatic text entries in Word

How to create a striped table in Microsoft Word

Creating and using custom AutoText entries for frequently used phrases is a great way to speed up the process of creating content in Microsoft Word. And the good news is that you can set up these time savings in just a few clicks!

How to create a new AutoText entry

To get started, highlight the text in your Word document that you want to use to create the new AutoText entry.

Text highlighted in a Word document.

Press Alt + F3 to open the «Create a new block» window. Then enter a memorable name (up to 32 characters) for your automatic text entry, then click «OK.»

Enter a name for the AutoText entry and then click "OK."

Your automatic text entry is now saved.

How to use automatic text input

To use automatic text input, place the cursor where you want to insert the text into your Word document. Go to the «Insert» tab and click the Browse Quick Parts icon in the «Text» group.

Click the Quick Track Explorer icon.

In the drop-down menu that appears, hover over «AutoText».

Hover over "AutoText".

A list of AutoText entries appears; select the one you want to use. For this example, we will use our custom data.

Select the AutoText entry you want to use.

The text is inserted into your Word document.

How to delete an automatic text entry

If your automatic text list gets a little long or you made a mistake in creating a custom entry, you can delete them.

To do this, return to the «Insert» tab and select the «Text» group. Click the Quick Track Browser icon and hover over «AutoText».

Right-click the AutoText entry you want to delete. In the menu that appears, click «Organize and Delete.»


The «Building Block Organizer» window appears with the AutoText entry that you right-click highlighted.

The AutoText entry you selected is highlighted in the "Building Block Organizer" window.

At the bottom of the window, click «Delete».

Click "Delete".

A message appears asking you to confirm that you want to delete this entry; click «Yes».

Click "Yes".

AutoText entry is removed.