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How to change the information in the Outlook status bar

Choose events that Outlook Online automatically adds to your calendar.

The status bar at the bottom of the Outlook client contains a lot of information. However, you can use a simple context menu to customize it and add or remove various values ​​and shortcuts. Here’s how to set it up.

Status bars are often an ignored and unloved part of a software application. It’s a shame, because they are often the only part of an application that is always visible. This is what makes them the ideal place to get information and shortcuts.

The Outlook client displays information and shortcuts in the status bar. You can also choose what is displayed there. By default, the number of read and unread messages, e-mail server connection information, read panel changes, and zoom information appear in the status bar.

Outlook default status bar.

To customize the status bar, right-click to open the «Customize Status Bar» menu.

Customize the status bar menu.

This menu is easy to use; click any item in it to switch between visible (with a check mark) and invisible (without a check mark). The options are as follows:

  • «Quota information»: space currently available in the mailbox. This will only display information for a Microsoft email account. Outlook cannot determine the mailbox size for a non-Microsoft email account (such as Gmail).
  • «Filter»: if a filter is applied on current view.
  • «Items viewed»: the total number of items in the current folder view.
  • «Header elements in view»: the total number of header items in the current folder view. Header elements are rare these days. When hard drives were smaller, it was common to limit Outlook to downloading e-mail headers only. The person could then decide if they want to manually download all the emails.
  • «Unread items in view»: the number of unread items in the current folder view. This is mainly useful in the Inbox.
  • «Unseen items in view»: it will normally be zero. However, if you look at a common mailbox, you may see a number here. Unseen items are emails that someone else has marked as private.
  • «Reminders»: Any item with a reminder that has not been postponed or rejected.
  • «Group notifications»: the number of claims for an Office 365 group. It is only used if you are a member of an Office 365 (O365) group, which is used primarily in organizations.
  • «View shortcuts»: two buttons that allow you to switch between display and non-display The «To Do» panel has been docked. This is especially useful on smaller screens when you want a little more real estate while reading your emails.
  • «Control SLIP zoom ”: you can zoom in or out on the email you’re reading.
  • «Zoom»: actual current zoom ratio (standard is 100%).

You can enable or disable as many of these options as you want. All options, from «Filter» to «Group notifications», apply to the folder you are viewing. «View shortcuts», «Zoom Slider» and «Zoom» apply to Outlook as a whole.

A «I caught you!» Worth noting: If a filter is applied to the current view, «Items in view» and «Unread items in view» may not be displayed. This is because the filter hides some of the emails. It is especially common if you use IMAP protocol to access your emails, as you often use a «Hide Deleted Emails» filter. To display the values ​​for «Items in view» and «Unread items in view», you can change the view to remove the filter.

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