Writing the same thing every day in emails, documents and online can seem like a waste of time. No one likes the mistake of repeating the same signatures, using the same structure for each document, or the fatigue of replying to emails with the same answers multiple times.
While Ctrl + C, Ctrl + V can save you time if you have a large list of phrases and document fragments that you can use, even this can be time consuming. Fortunately, there are easy ways to save a few seconds on these minor tasks and free yourself to focus on bigger issues.
1. Reply to emails at lightning speed
Responding to emails can be a time-consuming and tedious task, but some email services offer built-in tools that make it less complicated. Gmail For example, it offers a stored answers feature that allows you to save (and then paste) your most frequently used answers with just a few clicks.
To activate stored answers:
Open Gmail settings.
Select «Enable» next to Stored Answers and click Save Changes.
Next time you send an email, click the down arrow next to the Trash icon and select «Default replies.»
Select «New predefined answer» and enter the answer.
Click «OK» to save this in the «Stored answers» list.
Enabling this feature also allows you to set up «Send a predefined reply» as an action for Gmail filters, choosing a specific reply for each one. Keep in mind that this adds a suffix to your email address, so recipients will see that your replies are automated.
Unfortunately, predefined replies aren’t available in the mobile version of Gmail, but TypeApp offers a similar function called Quick Responses. Simply tap the three-dot button next to an email, scroll down, and select Quick reply to choose from a number of message templates, including «Yes», «No», «I’m a little late» and » I’ll be back for you. later «. You can customize these responses as you wish, and in the «Configure Action Buttons» menu of the app, you can add a quick response command to make the whole process even faster. TypeApp is compatible with all popular email providers and is available on iOS and Android.
Google’s new email service, Inbox (available to all Gmail users) overrides user-defined predefined responses with its useful smart reply feature. When you open an email in Inbox, it analyzes your contact and suggests three possible quick replies that you can send with a single click. It’s a really useful feature, especially when you just want to recognize a single-line message that looks genuinely human and is now available in Inbox apps for ios Yes Android .
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2. Automatically fill out those difficult web forms
Google Chrome has a feature that helps you quickly fill out web forms by saving your personal information, such as your name, phone number, address, and email address. It should be enabled by default, but if you want to re-enable autocompletion:
Open Settings | Show advanced configuration.
Check «Enable autocomplete to fill out web forms with a single click.»
Click ‘Manage autocomplete settings’ and add, edit, and delete credit card addresses and information.
To enable autofill in Chrome for iOS and Android:
Open the configuration.
Touch «AutoFill Forms» and drag the slider to «On.»
Auto-fill information is synced from other Chrome-enabled devices using the Chrome sync feature.
Firefox also helps you quickly fill out forms by displaying a list of information you’ve entered in the past when you start typing in a specific field. You can view all entries for a specific field by tapping the down arrow when the text box is empty, and each suggestion can be removed by highlighting it and pressing Delete.
You can prevent Firefox from saving information as follows:
Click the menu Options and privacy.
In the «Firefox …» drop-down menu, select «Use custom history settings.»
Uncheck the «Remember forms search and history» box and close the settings page.
If you have ever completed a long form and lost all your entries because your internet connection has expired, you may be interested in the browser extension «Lazarus: Form Recovery» for Chromium Yes Firefox . This handy browser add-on automatically saves everything you type, so you never have to enter the same information twice. The data is encrypted and stored on your own computer, so there is no risk of it getting into the wrong hands.
3. Stop typing on the terrible keyboard of the phone
Your phone’s default keyboard application probably provides predictive text, but downloading the keyboard SwiftKey de third parties , you can benefit from much more sophisticated suggestions and you can write complete sentences with just a few touches. To take advantage of the app’s great personalization feature, you’ll need to sign in with a Gmail, Facebook, or Twitter account, and then start learning the words and phrases you use most often, so you never have to enter your address or the entire phone number. again. The app also has a feature called Flow, which lets you swipe your thumb or thumb between letters instead of touching the keys. This makes it easy to enter text with one hand. The same feature is available with Google Keyboard and Swype among other applications, so you may already have it and just don’t know it.
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4. Use the transcript to write complete sentences
practice text extension for android TexpandIt saves you a lot of typing, allowing you to create text-based shortcuts for your most commonly used words and phrases. For example, when you assign the shortcut «addy» to your address, you can enter the full address simply by typing the four-letter word followed by the floating sign of the application. Unless you want to, Texpand won’t extend shortcuts when they’re written in other words, and you can use the float button to cancel unwanted expansions as well as navigation suggestions. The most impressive thing is that the app allows you to create shortcuts for phrases that contain dynamic values, which makes inserting the time and date or pasting the contents of the clipboard faster and easier than ever. Texpand is a brilliant tool and is compatible with most third-party keyboards, including those mentioned in the tip above.
Tools similar to Texpand are also available for Windows and OS X. In fact, if you use a Mac, the operating system incorporates a simple text extension function. In System Preferences, choose Keyboard and Text, and you can create your own shortcuts using the Replace and With columns. When you enter a shortcut in an Apple program, it displays a suggestion box, which you can approve by tapping the space bar, or cancel with the right arrow key.
Text expression expression expression is an excellent Windows text extension tool, free for personal use. Unlike the Mac OS X feature, it works in all programs and can also be used to sync phrases with your Android device.
5. Become a faster typewriter through games
If you think you might benefit from learning to write faster, there are many free tools that can help you do just that. The web application Keybr.com uses sophisticated algorithms to create custom lessons to help you learn to type by touch. Once you’ve honed your skills on the site, click the Multiplayer option to test typing against others. Alternatively, visit Typeracer.com , which challenges you to write book passages, movies, and songs as quickly as possible and also allows you to reach out to other users around the world.